Question 1

What is the cheapest school management system in Kenya?

Accepted Answer

SmartGrade Analytics is Kenya's most affordable school management system at KES 5 per learner per term for primary and junior secondary schools (Grades 1–9). A school with 100 learners pays only KES 500 per term — less than KES 2,000 per year. No setup fee, no contract. Pay via M-Pesa STK Push.

Question 2

Does SmartGrade have school fees collection?

Accepted Answer

Yes. SmartGrade has a full school fees collection module. Parents pay school fees directly via M-Pesa STK Push. The system auto-generates invoices and receipts, tracks outstanding balances, and provides the school accountant with a complete financial record and expense tracking.

Question 3

Does SmartGrade have payroll for teachers in Kenya?

Accepted Answer

Yes. SmartGrade includes a teacher payroll module that automatically computes PAYE, NSSF, SHIF (formerly NHIF), and Housing Levy deductions as required by the Kenya Revenue Authority (KRA). Payslips are generated as PDF documents for each teacher.

Question 4

Can SmartGrade generate CBC schemes of work and lesson plans?

Accepted Answer

Yes. SmartGrade includes a scheme of work and lesson plan generator that follows the KICD CBC curriculum format for Grades 1–12. Teachers can create, edit, and download schemes of work and lesson plans in PDF format.

Question 5

Does SmartGrade have a school timetable generator?

Accepted Answer

Yes. SmartGrade has an AI-powered timetable generator built with Google OR-Tools. It automatically creates clash-free timetables for all classes and streams based on subject allocations and teacher availability.

Question 6

Does SmartGrade send SMS results to parents?

Accepted Answer

Yes. SmartGrade sends exam results and school notices to parents via SMS through Africa's Talking. Schools can send bulk SMS to all parents, a specific class, or selected individual parents directly from the platform.

Question 7

How much does SmartGrade Analytics cost?

Accepted Answer

SmartGrade costs KES 5 per learner per term for Primary and Junior Secondary schools (Grades 1–9), and KES 20 per learner per term for Senior Secondary schools (Grades 10–12). Annual plans save 5% and 5-year plans save 15%. After paying for Term 1 and Term 2, Term 3 is free. 16% VAT is included. Payment is via M-Pesa STK Push or KCB Buni.

Question 8

Is SmartGrade suitable for CBC and CBE curriculum?

Accepted Answer

Yes. SmartGrade Analytics is built specifically for Kenya's Competency-Based Curriculum (CBC) for Grades 1–9 and the Competency-Based Education (CBE) pathways for Senior Secondary Grades 10–12, including STEM, Social Sciences, and Arts & Sports Science.

Question 9

Can I use SmartGrade for both primary and junior secondary?

Accepted Answer

Yes. SmartGrade supports both primary (Grades 1–6) and junior secondary (Grades 7–9) within one account. The system handles all CBC subjects for each level, generates the correct report cards, and manages separate streams and classes per grade.

❓ Frequently Asked Questions

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